Agenda and minutes

Performance Scrutiny Committee - Partnerships - Wednesday, 30th November, 2022 5.00 pm

Venue: Committee Room 1 - Civic Centre. View directions

Contact: Neil Barnett  Scrutiny Adviser

No. Item


Declarations of Interest




Gwent Public Services Board - Draft Well-being Plan 2023-2028 pdf icon PDF 175 KB

Additional documents:



-       Rhys Cornwall – Strategic Director for Transformation

-       Tracy McKim – Head of People, Policy and Transformation

-       Janice Dent – Policy and Partnership Manager

-       Nicola Dance – Senior Policy and Partnership Officer


The Head of People, Policy and Transformation introduced the Policy team to the Committee and gave a brief overview of the background of the Public Services Board. The Policy and Partnership Manager discussed the seven well-being objectives and explained that the members of the PSB are a range of public bodies. From a Newport perspective, the Leader and Chief Executive are the representatives who sit on the board and ensure that they are heard at a Gwent level. The Officer assured the Committee that there is very good partnership engagement.


The Officer went over the 12 week consultation timeline for the plan, and that the final version will be presented to Council for adoption and approval in February 2023. The report will then be finalised and translated before publication in May 2023; with the new objectives coming into effect from June 2023. The One Newport Partnership is continuing its work in delivering the current Well-being plan 2019-23 and will be responsible for delivering the Gwent Well-being Objectives locally from June 2023 through a Local Action Plan.


The Committee asked the following:

·         In Objective 2 of the Plan, the Committee felt that more emphasis on tackling antisocial behaviour would be welcome, including how the Gwent Public Services Board will measure and monitor improvements and progress made.


The Partnership and Policy Manager explained that is the type of information they need to feed back to the PSB to consider for the final plans, and for looking at it from a Newport perspective.


The Head of Service acknowledged that anti-social behaviour discussions are important, as it identifies issues that not a partner can solve solely. An example was mentioned where other sectors such as the housing sector, the green spaces sector all work collectively already, to support the work happening. The plan is about that work that could be for helping different bodies and looking at what can be done as a collective to help different initiatives, the partnership team’s job is to identify something that is important.


·         A Member felt that if the plan was a generic one with a one fits all motive then it would not work as the Gwent region is differentiated. The Member commented that they need to think about the future generations and expressed his concern in protecting the future to keep them resilient from climate change in Newport, as they face different challenges from the other regions such as the valleys.


The Policy and Partnership Manager alluded to her prior point from the presentation on how the work is spread and the needs assessment carried out across Gwent is going to be fed into the themes. The local needs to spread into the well-being plan and assured the Committee that the partners are looking at how the objectives have fed  ...  view the full minutes text for item 2.


Development of a Regional Scrutiny Committee for the Gwent Public Services Board pdf icon PDF 88 KB

Additional documents:



-       Rhys Cornwall – Strategic Director for Transformation

-       Tracy McKim – Head of People, Policy and Transformation

-       Janice Dent – Policy and Partnership Manager

-       Nicola Dance – Senior Policy and Partnership Officer


The Policy and Partnership Manager introduced the report to the Committee and explained the timeline leading up to it being published in May 2023 and expressed hope for it to be discussed in Full Council taking place in February 2023.  The Committee was asked to receive and note the development of a new regional scrutiny committee to take forward the duties under Section 35 of the Well-being of Future Generations (Wales) Act 2015, and to recommend adoption and agreement by full Council.


Once Regional Scrutiny Committee is established, Members will need to consider the terms of reference for Partnerships Scrutiny, including Safer Newport, Newport’s Community Safety Partnership. Members were directed to pages 23-26 for the terms of reference and were reminded that One Newport is still the local delivery group as scrutiny is required a local level as well as the regional level of the PSB. If agreed to take to full council for adoption, two members would be nominated to sit on the committee. Members were informed their role would be considering how confident they feel that the Gwent membership is helpful to Newport.


Members asked the following:


·         The Chair felt it would be useful to observe what work is going on regionally and for officers to bring it back to committee for information.


The Head of Service wished to highlight that it gives the Committee an opportunity to rethink the terms of reference and dis-entangle community safety partnerships that may sit under an umbrella and look at other local matters.


·         A Committee Member sought to clarify if the representation would be rotated for Newport in the regional meetings.


The Head of Service confirmed that if any Member has a view, that within the current meeting would be the time to put that forward. Members were advised that would be a Council decision so all Members could decide.


Further on this point, the Member appreciated that it is time sensitive and that they have to be open minded on where the meeting would be held to which the Head of Service agreed that it is important on where the meeting would be held


·         Members commented that if there is a rotation on the board, to prevent long journeys, they suggested if it could be done on Microsoft Teams but were mindful if that would be efficient or not.


The Committee Members thanked all officers for their time and presentation.




-          The Committee noted the development of the Regional Scrutiny Committee, and agreed for it to go to Full Council in February 2023 for adoption, and agreed to the Terms of Reference. Members wished to include in the Terms of Reference that all meetings should at least be offered via Hybrid on Teams, so that Members from different Local Authorities can attend the  ...  view the full minutes text for item 3.


Scrutiny Adviser Reports pdf icon PDF 136 KB

a)      Forward Work Programme Update (Appendix 1)

b)      Actions Plan (Appendix 2)


Additional documents:



-          Neil Barnett – Scrutiny Adviser


a)    Forward Work Programme Update (Appendix 1)


The Scrutiny Adviser gave details of the upcoming agenda items coming to the Committee for the next two meetings:


Wednesday 7 December 4.30pm

-          Violence Against Women, Domestic Abuse and Sexual Violence (VAWDASV) Update

-          Shared Resource Services Monitoring Update


Wednesday 8 February 2023 5pm

-          Education Achievement Service Business Plan

-          One Newport Quarter 2 Performance Report


b)    Actions Plan (Appendix 2)

The Scrutiny Adviser informed the Committee that there are certain ongoing actions with Roxanne Green and Sally Anne Jenkins as the officer is waiting for information from them.



Minutes of the previous meetings held on 26 October 2022 and 9 November 2022 pdf icon PDF 147 KB

Additional documents:


The Members approved and accepted the minutes of both meetings held on 26 October 2022 and 9 November 2022 as an accurate record of the meeting.