Venue: Committee Room 1 - Civic Centre. View directions
Contact: Meryl Lawrence Scrutiny Adviser
Declarations of Interest
Members wished to thank the Cabinet Member for considering the Committee’s comment and postponing the increased charge for Residents parking until the commencement of Civil Parking Enforcement.
The Minutes of the meeting held on 14 January 2019 were approved as a true and accurate record.
- Paul Jones (Head of City Services)
- Joanne Turner (Senior Technical Officer, City Services)
- Bev Owen (Strategic Director - Place)
- Steve Davies (Senior Strategy Manager, City Services)
The Head of City Services presented a brief overview of the Draft Highway Asset Management Plan to the Committee, highlighting the key areas for consideration. He reminded the Committee of the Briefing that had been presented to Members in September 2018 upon the condition of the road network and also mentioned the development of the Draft Highway Asset Management Plan (HAMP), which it was recommended be reported to the Committee. Members were advised that the Draft HAMP followed the same format as other Councils, as Welsh Government had wanted Local Authorities to be consistent with their Plans.
The Senior Technical Officer highlighted areas of the report to the Committee, including the diagram on page 1 of the report which showed how the plan was put together and related to other Council Plans. The funding information was clarified - £700,000 funding for a 3 year period from Welsh Government and the (gross) replacement value of the highway asset was calculated to be £1.1bn (the cost of replacing the asset as new). This was the singular largest asset for the Council and she explained the risks and anticipated funding over the next 5 years.
The Head of City Services advised that this was an important document that underlined how the Council would go forward. While the projected funding the Authority would receive was known, roads were a very long term asset so it was difficult to plan too far ahead and it would be continuously monitored.
Members asked the following:
Members thanked the officers for the previous
presentation, which they had found fascinating, not least the value
of the highway assets that could not be sold. Concerns were
expressed regarding the lack of funding to maintain assets. The
Head of Service explained that Welsh Government funding was helping
to make the roads safe and maintain them to a minimal standard but
would not go beyond that. Examples were given that the earlier
repairs and maintenance carried out in the lifespan of a road would
result in a lower cost, as if left longer more traffic created more
wear and investment became more challenging.
A Member requested clarification of the figures in
the Asset Valuation Table on page 28.
It was clarified that if the Council spent the Annualised
Depreciation Cost each year then the current standard of highway
assets would be maintained, while if they spent more the condition
would improve, and if less the quality would decrease.
A Member asked who decides the percentages of
depreciation. Members were advised that it was calculated in-house
within the Finance and Accountancy teams via a method using
condition surveys done each year. The
Head of City Services advised that the format of the Plan mirrored
other Local Authorities and that lobbying of Welsh Government for
funding was taking place.
· A Member asked ... view the full minutes text for item 3.
- Meryl Lawrence (Scrutiny Adviser)
The Scrutiny Adviser presented the Draft Annual Forward Work Programme for 2019-20 and outlined the draft topics for the year. It was emphasised that the Committee has ownership of the Work Programme and would continue to have the opportunity at each meeting to adapt, reprioritise, add or replace items on its Work Programme.
Adviser outlined the Information Reports and proposed Briefings for
the year, which included a training session upon the Service Plans
ahead of consideration of the Service Plan Year End Review Reports
Members’ attention was drawn to the proposed schedule of meetings for the year.
The Committee approved the Annual Forward Work Programme, the schedule of meetings for 2019-20 and agreed the start time for Committee meetings of 4pm.
a) Action Sheet (Appendix 1)
- Meryl Lawrence (Scrutiny Adviser)
a) Action Sheet
The Scrutiny Adviser presented the Action Sheet and advised the Committee that as indicated in the table, all items had been actioned and information circulated to Members of the Committee accordingly.