Agenda and minutes

Performance Scrutiny Committee - Place and Corporate - Monday, 9th July, 2018 4.00 pm

Venue: Committee Room 1 - Civic Centre. View directions

Contact: Meryl Lawrence  Overview and Scrutiny Officer

No. Item


Declarations of Interest




Minutes of the Meeting held on 4 June 2018 pdf icon PDF 162 KB


The minutes of the meeting held on 4 June 2018 were approved as an accurate record of the meeting.


Performance Update - Year End 2017-18 pdf icon PDF 313 KB

Additional documents:


Streetscene and City Services (Place)



-        Paul Jones (Head of Streetscene and City Services)


The Cabinet Member for Streetscene had sent his apologies as he was unable to attend due to the need to attend another meeting at the same time.

The Head of Streetscene presented a brief overview to the Committee which included the following amber measures and advised that all other measures for the service area were green:


-        PAM/017 – Visits to Sports and Leisure Centres per 1000 population

The original target had been set including visits to Newport LIVE and private facilities, but should have been calculated based upon only Newport LIVE visits.  This measure would be amended to include only Newport Live facilities and visits to private gyms would not be counted.


-        STR/L/018 - % of municipal waste recycled at HWRC
This measure had improved slightly but still short overall. There were plans to build a second site which would allow the Council to engage more with residents. Plans were in place to permanently reverse the entrance into the HWRC after temporarily reversing on the weekends which began in May and would be permanently changing shortly.


-        PAM/010 - Bi-monthly Cleanliness Inspections of highways &relevant land%

This was slightly ahead of target but the last 2 months of the year had seen a significant drop due to the snow, as staff from the cleansing team switched to winter maintenance work and when the snow had been cleared drivers had been over the driver allowance, which had meant a drop in performance, however the figures were returning to normal.


Members asked the following:


·        PAM/030 – Municipal waste reused, recycled and composted

It was queried why the target had been reduced to 58%? It was explained that there was slightly less garden waste the previous year due to the weather and that previously Councils had been able to include wood waste as recyclable, however this was no longer the case so the target had been reduced.


·        PAM/022 - % of principal C roads that are in over poor condition

A Member asked why the target had increased to 7.40% this year but missed the previous year’s target and only slightly improved this year. It was clarified that for this indicator the lower the percentage means better performance, as the target for the service area was to be below 7.40%.


·        PAM011 – Response Rates for removing reported Fly Tipping Incidents Members commented that the score of 99.74% against the target of 97.00% was excellent and asked what response rates were acceptable? Members were advised that Councils were challenged to collect within 5 days but that the Service strives to respond quicker and in most cases completed within 2 days. The score was an improvement on the previous year and one of the best in Wales. It was clarified that where fly tipping was on private land there was a separate process and collection could take longer.


·        Members discussed Highway infrastructure and the Welsh Government £20M investment  ...  view the full minutes text for item 3.


Forward Work Programme Update pdf icon PDF 202 KB

Additional documents:



-        Meryl Lawrence – Scrutiny Adviser


The Scrutiny Adviser presented the Forward Work Programme Update to the Committee and outlined the reports for the next two meetings, as well as the Briefings upon Housing and the Quality of the Road Network to be arranged beforehand.


It was proposed that the Briefings are scheduled on the same day and time as Committee meetings but a fortnight apart.




The Committee approved the topics and invitees scheduled for the next two meetings and agreed the above proposal for scheduling the two Briefings on a Monday at 4pm a fortnight apart.



The meeting ended at 18:12.