Agenda and minutes

Performance Scrutiny Committee - Place and Corporate - Monday, 4th June, 2018 4.00 pm

Venue: Committee Room 1 - Civic Centre. View directions

Contact: Meryl Lawrence  Overview and Scrutiny Officer

No. Item


Declarations of Interest




Minutes of the Meeting held on 9 April 2018 pdf icon PDF 286 KB


The Minutes of the meeting held on 9 April 2018 were approved as an accurate record of the meeting.


Draft 2018-19 Annual Forward Work Programme pdf icon PDF 268 KB

Additional documents:


The Scrutiny Adviser introduced the Draft 2018-19 Annual Forward Work Programme to the Committee and advised that it was best practice and a cornerstone of good scrutiny for Members of a Scrutiny Committee to have ownership of their forward work programme and to be involved in developing, reviewing and updating it. The draft Annual Forward Work Programme had been produced following a review of the outcomes from the Committee’s Work Programme the previous year, the Council’s Risk Register, Regulatory Reports and topics proposed by Members for inclusion.


The Adviser presented an overview of the proposed topics included within the draft Work Programme. For Performance Monitoring for the coming year, instead of having separate reports upon Performance Measures, Improvement Priorities and Budget Monitoring, one merged report would be created for each service area for consideration together. This should be a more efficient use of the Committee’s time and the information would be more timely and up to date.


Discussions included the following:

·        Whether this Committee could scrutinise the entire Cabinet portfolio. Members were advised that the remit of the Committee included service areas within the Place and Corporate Directorates, including: People and Business Change; Finance; Law and Regulation; Regeneration Investment and Housing, and; Streetscene and City Services. The Performance Scrutiny Committee - People would scrutinise service areas within the People Directorate, including: Adult and Community Services; Children and Young People Services, and; Education.

·        It was clarified that that there is room in the Annual Forward Work Programme to add future topics that the Committee agrees to scrutinise, or future emerging topics for example if the Committee agreed that a service area was under performing and needed to focus on its scrutiny.  The Committee would have the opportunity to review and update its Work Programme when the Forward Work Programme Update report is considered at the end of each meeting. The Committee could agree to request a briefing, an information report, a Committee report or set up a Policy Review Group on an area of concern that emerged.

·        Service Plans would be emailed to Members of the Committee as Information Reports once adopted.  Following feedback from the Committee at a previous meeting, Scrutiny Briefings would be arranged in September upon: Housing, and; the Quality of the Road Network, following which the Committee could consider whether they wished to consider an aspect of the topics in more detail. Performance Management and Budget Analysis training would be scheduled in the autumn, before the Committee would consider the 2018-19 Performance Updates in November and would also provide an opportunity for Committee Members to know more about target setting.

·        It was explained that the Recommendations Monitoring topic upon the draft Annual Forward Work Programme would be an opportunity for the Committee to monitor the implementation of the Cabinet’s Budget Decisions and how the concerns raised by the Committee were being addressed. Members agreed it was important for it to be recognised that the Committee’s recommendations were constructive.

·        Whether there would be the possibility of special meetings  ...  view the full minutes text for item 3.