Agenda and minutes

Performance Scrutiny Committee - Place and Corporate - Monday, 22nd March, 2021 4.00 pm

Venue: Virtual Meeting

Contact: Neil Barnett  Scrutiny Adviser

No. Item




Councillors M Al-Nuaimi, M Kellaway and M Linton


Declaration of Interest


Minutes of the previous meeting held on 18th January 2021 pdf icon PDF 114 KB


The minutes of the meeting held on 18th January 2021 were approved as a true and accurate record.



Enforcement of COVID Business Restrictions pdf icon PDF 65 KB

Additional documents:



-       Matthew Cridland (Regulatory Services Manager – Commercial Standards)


The Regulatory Services Manager presented a brief overview to the Committee and highlighted they key areas for consideration. This included the Department’s Summary of Outputs, which noted numbers of inspections, notices issued and total number of fixed penalty notices issued.


The Regulatory Services Manager reported that since the end of March 2020, Trading Standards and Licencing had provided businesses with advice on over 2,000 occasions, completed 3,000 inspections and assessed compliance on 4,000 occasions.  74 % of these inspections were compliant and 16 % became compliant whilst officers were at the premises, following advice.10 % required further investigation. 45 premises improvement notices had been issued together with 7 closure notices and 3 licence reviews requested.


The Regulatory Services Manager explained the work carried out during the initial lockdown when many businesses were ordered to close and only essential businesses remained open to customers. Those allowed to stay open had to ensure everything was safe by controlling queues and numbers, ensuring social distancing and installing hygiene signs etc. The relevant teams contacted every single business on their database, making sure they knew what was required of them and a duty line was rapidly set up to provide advice. Patrols were also carried out to ensure compliance with the regulations. The sorts of issues that arose were premises such as pubs where open beer gardens were being used, which the proprietor thought were safe, but which was, infact, in breach of the current regulations. Also hairdressers and barbers operating in people’s homes.


Whilst carrying out these checks, there was also an increase in scams and trading standard issues to deal with such as price hiking for goods and services, refunds for cancelled holidays being refused and unsafe personal protective equipment and hand sanitiser.


With the infection rate lessening in the Spring, staff carried out supermarket checks to  ensure the signage, movement directions around the shops etc were adequate. All shop Managers were contacted and provided with advice so they knew what was expected of them in these respects. The Service area worked closely with the Police during the pandemic and also City Services Highways in order to organise outside dining areas in the City Centre to enable customers to access services in safety and in compliance with Covid restrictions and regulations.  Blatent disregard or non compliance of the regulations by 2 licensed premises in the City Centre were rigorously investigated and licenses suspended.


The Regulatory Services Manager explained that they utilised the four E's approach towards enforcement, which were ‘Engage, Explain, Encourage’, and as a final resort, ‘Enforce’. The figures quoted in the report showed that by engaging and encouraging, the compliance levels were high and the need for enforcement were then very low.

All staff had worked incredibly hard under these difficult circumstances. Legislation was changing on a weekly basis and the need to relay this information to businesses and individuals in a timely manner was paramount and the Regulatory Services  ...  view the full minutes text for item 4.


Active Travel pdf icon PDF 3 MB



-       Joanne Gossage (Service Manager- Environment & Leisure)

-       Leah Young (Active travel Projects Officer)

-       Luke Stacey – Access Development and Public Rights of Way Officer

-       Paul Jones – Head of City Services



The Service Manager and Team members gave the Committee an overview of the Active Travel Plan, highlighting the key areas for consideration. The main Act placed a number of duties on the local authority to facilitate active travel. This was mainly by creating, upgrading, mapping and promoting the routes and the activity overall in order to be able to identify the schemes that the Council wanted to take forward.


The Committee were shown a short animation film that explained the work conducted by the department, and gave a basic overview of Active Travel proposals.

As part of the Welsh government's Active Travel Act, the Department had been working hard to improve the walking and cycling routes around the city with minimal disruptions once completed. Not only would the routes be better, safer and more accessible for all, but also would speed up travel time. By building active travel into everyday journeys, it would improve physical health, support mental wellbeing, help the environment and enhance the local community and the economy.


The Department had investigated the feasibility and accessibility of routes.

There had been a number of consultation events over the last five years. The first of these was in 2015 when the existing route network was identified and the second was in 2017, where the integrated network map of the proposed routes had been identified. As a result of these consultations, the public had suggested where they wanted routes and then the feasibility of those suggested routes was investigated. Slides were shown to identify existing travel routes and suggested integrated cycle networks. Since 2015 some routes had been completed and the map would be updated as part of the forthcoming Network Map Review.


As part of the Welsh Government Active Travel consultation, Newport City Council had engaged with partners, public, people with protected characteristics and children to encourage more people to walk and cycle. In the initial stage (February / March 2021) feedback was sought from all stakeholders and public on the barriers that kept people from walking and cycling in their area.  A first draft of the Active Travel Network Map for Newport would be prepared based on this feedback. The approved Active Travel Network Map would then go into statutory consultation with Welsh Government in Autumn 2021 and the final ATNM be handed over to Welsh Government by 31/12/2021.


A short video was shown promoting public engagement for the projects, existing routes and what improvements could be made. The Committee were advised of the amount of visitors, contributions, comments and agreements made.


Members asked the following:


·         A member commented positively on the lighting along Coed Melyn footpath and queried the provision of additional waste bins for dog waste.

The Service Manager replied that the key standout feature of that path at the moment  ...  view the full minutes text for item 5.


Scrutiny Adviser Reports pdf icon PDF 101 KB

a)      Forward Work Programme Update (Appendix 1)




Additional documents:



·                Neil Barnett (Scrutiny Adviser)


a)         Forward Work Programme Update


The Scrutiny Adviser presented the Forward Work Programme, and informed the Committee of the topics due to be discussed at the next two committee meetings:


Monday 7 June 2021 at 4pm, the agenda items;

·               2021-22 Service Plan End of Year Review for:

-    Law and Regulation

-    People and Business Change


·               Draft 2021-22 Annual Forward Work Programme



Monday 21 June 2021 at 4pm, the agenda items;

·               2021-22 Service Plan End of Year Review for:

-    City Services

-    Finance

-    Regeneration Investment and Housing