Agenda and minutes

Redwick CC

None

The Minutes from the previous meeting held 14th March 2024 were agreed as a true and accurate record.

The Civil Contingencies Manager and Superintendent White of Gwent Police presented this item to the Committee.

The following was discussed:

• A Community Councillor enquired what advice could be given for interacting with residents if someone struggled with crowds or found it difficult to pick up on body language. The Civil Contingency Manager provided some practical advice on this topic, such as utilising other senses, trusting instincts and travelling at quieter times of the day if possible.
• The Democratic and Electoral Services Manager advised that home visits should be avoided if possible but if necessary then they should be carried out in pairs for safety.
• A Community Councillor enquired about the difference between harassment and stalking. The Superintendent of Gwent Police advised that harassment can be infrequent occurrences, but stalking is a more constant presence. The Democratic and Electoral Services Manager informed Committee that the contact details of local Police officers would be shared with Community Councillors. 
• A Community Councillor enquired about the impact of GDPR on keeping information related to potential harassment or stalking cases. The Civil Contingencies Manager advised that documents and information could be kept if they formed part of any potential evidence base.
• A Community Councillor enquired whether the presentation will be circulated after the meeting. The Democratic and Electoral Services Manager responded in the affirmative.
• The Deputy Democratic and Electoral Services Manager informed the Committee that the information for setting up ICE and emergency contacts on mobile devices would be shared with Community Councillors along with the personal safety for elected members guidance. 

The Democratic and Electoral Services Manager informed the Committee that the Senedd boundary review is open to public consultation and Democratic Services would share the links with Community Councillors to share with their residents.

A Community Councillor noted that One Voice Wales were due to attend March’s meeting but had to cancel due to sickness and asked whether they could attend a future meeting. The Democratic and Electoral Services Manager confirmed that could be arranged.

The date of the next meeting is Thursday 12^th December 2024.