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Agenda and minutes

Venue: Committee Room 1 - Civic Centre. View directions

Contact: Pamela Tasker  Governance Support Officer

Items
No. Item

1.

Apologies for Absence

Minutes:

None

2.

Minutes of the Previous Meeting: 21 March 2019 pdf icon PDF 89 KB

Minutes:

It was stated that a representative from Graig Community Council was present and did not give apologies. The Chair confirmed that apologies were given in advance and on the day from representatives. Representatives were also required to sign the attendance sheet at the meeting. 

 

Agreed:

 

That the minutes were a true record.

 

3.

Matters Arising

Minutes:

A representative requested some feedback on the success of the Newport Marathon held on the 5 May 2019. The Chair confirmed that media coverage of the event was very positive for the marathon but there was no information yet on numbers and what it brought to the local economy. Plans for next year’s marathon were already underway. Road closures were always an issue, but nothing was reported as such and it was shared how the organisation of the event went off without any hitches.

 

Declaration of Interest

The Chair clarified the Declaration of Interest for all Community Clerks and it was agreed that it was a very grey area. The Chair confirmed that it was good practice to complete it but that if someone objected to signing the declaration of interest then that person could not be forced to sign it. 

 

The Chair clarified that this form was to be filled in at meetings and to be recorded in the meeting minutes. City Councillors also had a register to be signed in advance within 28 days of being elected as well as declaring it at the meeting. This was a separate form to be filled in also.

 

The Chair confirmed that the only difference between City and Community Councillors was that City Councillors had to sign the register.

The Chair stated that it was regular practice to declare an interest and then leave the room, but a form would still need to be filled in e.g. for a planning application. The Chair also confirmed that it also needed to be recorded that the person had left the room. 

-It was discussed how in relation to the declaration of interest a form was filled in and published or the meeting could wait until the item came up and then the person could then put their hand up and declare it that way.

-The Councillor could declare an interest but there was no need to declare exactly what the interest was, but the details were on the form and it also goes on the register and there was no need to repeat it in the minutes. However, the person had to leave the room completely.

-It was stated how not all interests were prejudicial, sometimes a person could remain in the meeting if it didn’t affect their judgment and were not biased against it.

-If the interest was prejudicial, then physically leaving the room was needed and that person could not go and sit in the public gallery.

-The Chair confirmed that not declaring an interest and staying in the meeting was where the concerns would start.

 

Agreed:

 

For refresher training to be looked at and the Code of Conduct and the Declaration of Interest forms to be resent again to all Council Community clerks.

 

 

 

A representative questioned whether Run4 wales contacted The Farmers Arms? It was not known as to whether this occurred as no feedback had been received as yet.

Councillor Jacqui Ford from Langstone Community Council was nominated and  ...  view the full minutes text for item 3.

4.

National Planning Framework

A presentation by the Development and Regeneration Manager

 

Minutes:

The Development and Regeneration Manager delivered a presentation on National Development Framework

 

Main Points

 

National Development Framework was written by Welsh Government. Newport City Council could feed into the document but are not responsible for its outcome. It also covered the whole of Wales.

Strategic Development Plan is at a leader’s level and there was an endorsement to go back to councils to agree the plan to cover 10 authorities. Newport would need to start work on a strategic plan and would need to look at planning at a local level and could liaise with another authority to do a joint plan. 

 

Place Plans are what the Community Councils lead on and NDF was first in the Development plan tier. This meant that planners do not ask councils whether they agree or not. They could assist with the place plans but Councils were the lead on this.

 

In relation to the Boundaries Issue the boundary did not represent properties in a village and the boundary change was refused and this would change. Plans were subject to consultation. The local Development plan was 4 years into adoption. The Council spent two years to develop it but the boundaries were abolished and so Community Councils were not involved in making decisions but could only raise objections.

 

Place Plans were Community Council decisions.

 

What was a Place Plan? It was known as supplementary planning guidance and was more at a local level. It was aligned with a plan for rural areas etc so for example 10,000 house could not be built in a certain rural area. Infill planning would be supported however, so a field full of houses would not be appropriate but maybe they could be built around the edges. It was land used based and not person based.

 

A representative stated that this was difficult for Newport to control and that Community Councils needed to be told of plans. There was a concern that maybe plans needed to be changed, was there a need for ring fencing, more houses for local people were needed. There was also concerns expressed that villages were dying as they were not allowed to expand. Bus Services were also being removed.

 

National Development Framework

 

The Welsh Government vision was to meet the wellbeing goals for current and future generations and everything needed to align with this vision. There was a consultation on the draft at present and everyone was encouraged to engage with it. The draft could then be commented on by the Community Councils.

The draft when available would then be circulated by the Governance Officer.

          

·       The NDF will include regional housing targets; 10,000 homes to be built by 2026 and it is what the region could provide rather then what each authority say that they want.

·       The Strategic transport links were very important as people could not get in and out of the area. It was hoped that people could get away from using their car and use sustainable transport instead. It was commented  ...  view the full minutes text for item 4.

5.

Date of Next Meeting

19 September 2019

Minutes:

19 September 2019