Agenda and minutes

G Hancock (Langstone), A Whiting (Bishton), J Foster (Wentlooge) and Nash Community Council

The Minutes of the meeting held on 8 December 2016 were submitted. 

Agreed:

That the Minutes of the meeting of 8 December 2016 were recorded as a true record.

Matters Arising

§  Further to the active travel consultation A Jenkins would email J Gossage, Green Services Manager to enquire as to when new maps would be issued.

§  There had been no further update from the last meeting regarding the concurrent expenditure other than the Cabinet Member would consider the recommendation by Scrutiny Committee after May.

§  C Thomas, Trade and Enforcement manager would be invited to a future meeting to give a presentation on fly tipping.

§  A Jenkins would check if the electoral register was only issued to one ward per area and notify the Community Council Clerks.  Update: P Johnson, Electoral Registration Manager had advised that Community Council Clerks are supplied with a copy of the register. Candidates, once nominated can apply for their own copy of the register.

§  The Rogerstone Community Council representative also enquired if it would be suitable for a presentation from land registry regarding un-adopted land, such as footpaths.  A presentation would be set up for a future meeting.

§  Graig Community Council raised their concerns regarding a request to city council for financial help from a service area such as Streetscene with no follow up response or action taking place.  Graig Community Council met with W Godfrey, Chief Executive who noted their concerns and would contact the relevant areas.  In addition Graig Community Councils were also prepared to make a financial contribution towards items they requested however the service area had turned them down.  A Jenkins would look into this and provide a response.

§  Graig Community Council also considered that it should be reflected in the minutes that there was a lack of attendance from other community councils. On average there were five to six community councils present at the meeting however considering there were 14 community councils, it was a poor turn out.  The Chair was happy for community councils to put forward suggestions on how to improve the meetings. 

Bishton community council suggested that the minutes be circulated by clerks at their respective community council meetings.

A Young, Civil Contingencies Manager and N Russell, Event Director, Velothon Wales 2017

A Young, Civil Contingencies Manager introduced N Russell and L Treadwell from Velothon Wales 2017, to inform the route and arrangements to be put in place for the next event, which would take place on Sunday 9 July 2017.

A route and access overview was distributed to those present.

Questions raised by the community councillors:

The representative for Langstone community council referred to the route which sealed off Langstone, Llandevaud and Catsash and how would the event holders communicate with local businesses.  Communication would commence in May and an email circulation would go out to those businesses that have already provided their details. 

Langstone village hall would be open to use facilities, this would be included in the information provided to businesses.

Rogerstone community council enquired as to whether the Southern Distributor Road would be closed in one direction.  This would be the case but only one lane at a time.  For 2017, amateurs would go down the wrong side of SDR then cross over at the westbound section by Duffryn, for about 15-20mins then proceed down the right side of the road. 

In addition, Rogerstone community council asked if the local cycling clubs had been contacted.   Newport social cycling had been added to the list.  Incentives for cycling clubs to join included a free place with registration for next year’s event.

A Jenkins would circulate N Russell’s contact details along with the presentation to all clerks.

To nominate a member to sit on the Standards Committee after May 2017 elections

The Chair mentioned at the previous meeting in December that there would be a vacancy for the position of Community Council Representative on the Standards Committee.  Nominations for a community council representative would be welcomed after the elections in May.

22 June at 6.30pm in Committee Room 1

22 June 2017 at 6pm in Committee Room 1.