Agenda and minutes

AGM, Council - Tuesday, 16th May, 2023 5.00 pm

Venue: Council Chambers - Civic Centre

Contact: Anne Jenkins  Governance Team Leader

Media

Items
No. Item

1.

Preliminaries

        i.           To receive any apologies for absence.

      ii.           To receive any declarations of interest.

     iii.           To receive any announcements by the Presiding Member.

Additional documents:

Minutes:

2.

Appointment of the Presiding Member

Additional documents:

Minutes:

The Leader moved the appointment of the Presiding Member.

 

Councillor Cockeram declared an interest at this point.

 

It was moved and seconded that Councillor Cockeram be appointed as Presiding Member.

 

Resolved:

 

That Councillor Cockeram be appointed as Presiding Officer of the Council.

 

3.

Appointment to the Leader of the Council

To make an appointment to the post of Leader of the Council.

 

The Leader as elected may then announce his or her appointments of Cabinet Members if he or she wishes.

Additional documents:

Minutes:

The Presiding Officer invited a member from the majority party to move the appointment of Leader of the Council. 

 

Councillor Mudd declared an interest at this point.

 

It was moved and seconded by Councillor Evans that Councillor Mudd be appointed as Leader of the Council.

 

Resolved:

 

That Councillor Jane Mudd be appointed as Leader of the Council.

 

The Leader, as elected announced her appointment of Cabinet Members:

 

Cabinet Member

Appointed

Economic Growth and Strategic Investment

Councillor Jane Mudd

Education and Early Years and Deputy Leader

Councillor Deb Davies

Community Wellbeing

Councillor Deb Harvey

Strategic Planning, Regulation and Housing

(and Business Manager)

Councillor James Clarke

Social Services (Adult Services)

Councillor Jason Hughes

Social Services (Children Services)

Councillor Stephen Marshal

Organisational Transformation

Councillor Dimitri Batrouni

Climate Change and Bio-diversity

Councillor Yvonne Forsey

Infrastructure and Assets (and LGBTQ+ champion)

Councillor Laura Lacey

 

Council Business Manager – Councillor James Clarke

Group Chief Whip – Councillor Emma Corten

 

Councillor Evans then announced the Shadow appointments.

 

Opposition Spokespersons:

 

Post

Appointed

Economic Growth and Strategic Investment

Councillor Matthew Evans

Education and Early Years

Councillor William Routley

Community Wellbeing and Deputy Leader

Councillor Chris Reeks

Strategic Planning, Regulation and Housing

Councillor David Fouweather

Social Services

Councillor Martyn Kellaway

Organisational Transformation

Councillor Chris Reeks

Climate Change and Bio-diversity

Councillor John Jones

Infrastructure and Assets

Councillor Ray Mogford

 

4.

Appointments to Chairs of Committees

To appoint chairs to the Planning and Licensing Committees, Scrutiny Committees and the Democratic Services Committee.

Additional documents:

Minutes:

Following nominations by the Leaders of their respective parties, and the nominations having been duly seconded, it was Resolved that the following Committee Chair appointments be agreed by Council:

 

Chair of Committee

Appointed

Presiding Officer

Councillor Paul Cockeram

Planning Committee

Councillor Mark Spencer

Licensing Committee

Councillor Kate Thomas

Democratic Services Committee

Councillor Ray Mogford

Overview and Scrutiny Management Committee

Councillor Phil Hourahine

Performance Scrutiny Committee – Partnerships

Councillor Emma Stowell-Corten

Performance Scrutiny Committee – People

Councillor William Routley

Performance Scrutiny Committee – Place and Corporate

Councillor Mark Howells

(The nominated persons listed above declared an interest in this item and did not vote on their specific appointments).

 

5.

Appointments to Committees

To give effect to appointments of members to committees by the political groups.

Additional documents:

Minutes:

The Council gave effect to appointments to Committees by the political groups.

 

Each Group Leader agreed to pass the appointments of members to the Committee to the Proper Officer for recording in the Minutes. 

 

The following allocation of Committee seats was confirmed:

 

Planning Committee

Labour (Chair)

Councillor Mark Spencer

Labour (Deputy Chair)

Councillor Malcolm Linton

Labour

Councillor Tim Harvey

Labour

Councillor John Reynolds

Labour

Councillor Steve Cocks

Labour

Councillor Allan Screen

Labour

Councillor Bev Perkins

Conservative

Councillor John Jones

Conservative

Councillor Ray Mogford

Newport Independent Party

Councillor Jason Jordan

Lliswerry Independent Group

Councillor Mark Howells

 

Licensing Committee

Labour (Chair)

Councillor Kate Thomas

Labour

Councillor David Mayer

Labour

Councillor Rhian Howells

Labour

Councillor Alex Pimm

Labour

Councillor Farzina Hussain

Labour

Councillor Claire Baker-Westhead

Labour

Councillor Saeed Adan

Conservative

Councillor David Fouweather

Conservative

Councillor Martyn Kellaway

Newport Independent Party

Councillor Janet Cleverly

Lliswerry Independent

Councillor Allan Morris

 

Governance Audit Committee

Labour

Councillor Gavin Horton

Labour

Councillor John Harris

Labour

Councillor Steve Cocks

Conservative

Councillor Ray Mogford

Newport Independent Party

Councillor Jason Jordan

Independent Members

**Declined

Lay Members*

Gareth Chapman

Don Reed

Dr Norma Barry

* Chair to appointed by the Committee

 

Democratic Services Committee

Conservative (Chair)

Councillor Ray Mogford

Labour

Councillor Emma Stowell-Corten

Labour

Councillor Mark Spencer

Labour

Councillor Bev Perkins

Labour

Councillor Phil Hourahine

Labour

Councillor Rhian Howells

Labour

Councillor Kate Thomas

Labour

Councillor Tim Harvey

Lliswerry Independent Group

Councillor Andrew Sterry

Independent Members

**Declined

 

Scrutiny Committees:

 

Overview and Scrutiny Management Committee

Labour (Chair)         

Councillor Phil Hourahine

Labour

Councillor Miqdad Al-Nuaimi

Labour

Councillor Bev Davies

Labour

Councillor Gavin Horton

Labour

Councillor Paul Bright

Labour

Councillor Claire Baker-Westhead

Labour

Councillor Stephen Cocks

Conservative

Councillor Matthew Evans

Lliswerry Independent Group

**Declined

The Green Party

Councillor Lauren James

 

Performance Scrutiny Committee - Partnerships

Labour (Chair)

Councillor Emma Stowell-Corten

Labour

Councillor Farzina Hussain

Labour

Councillor Matthew Pimm

Labour

Councillor Pat Drewett

Labour

Councillor Allan Screen

Labour

Councillor Claire Baker-Westhead

Labour

Councillor Bev Davies

Conservative

Councillor John Jones

Newport Independent Party

Councillor Kevin Whitehead

Lliswerry Independent Group

Councillor Allan Morris

 

Performance Scrutiny Committee – People

Conservative (Chair)

Councillor William Routley

Labour

Councillor Miqdad Al-Nuaimi

Labour

Councillor Paul Bright

Labour

Councillor David Mayer

Labour

Councillor Deb Jenkins

Labour

Councillor Bev Davies

Labour

Councillor Rhian Howells

Labour

Councillor Pat Drewett

Newport Independent Party

Councillor Janet Cleverly

Lliswerry Independent Group

**Declined

Welsh Liberal Democrats

Councillor Carmel Townsend

 

Performance Scrutiny Committee – Place and Corporate

Lliswerry Independent Group (Chair)

*Councillor Mark Howells

Labour

Councillor Malcolm Linton

Labour

Councillor Alex Pimm

Labour

Councillor John Reynolds

Labour

Councillor John Harris

Labour

Councillor Gavin Horton

Labour

Councillor Saeed Adan

Labour

Councillor Kate Thomas

Conservative

Councillor Chris Reeks

Newport Independent Party

Councillor Janet Cleverly

*This Chair position will be on an annual rotation basis with the Lliswerry Independent group, Councillor Mark Howells.

 

Standards Committee

Labour

Councillor Paul Cockeram

Labour

Councillor Farzina Hussain

Conservative

Councillor David Fouweather

Co-opted Members

Andrew Mitchell (Chair)

Kerry Watkins (Vice Chair)

John Davies (CC Rep)

Richard Morgan

Gill Nurton

Dr Paul Worthington

 

SACRE: The Standing Advisory Council on Religious Education  ...  view the full minutes text for item 5.

6.

Appointments to External Bodies

To give effect to appointments of members to external bodies.

Additional documents:

Minutes:

The Council gave effect to appointments of members to external bodies.

 

Each Group Leaders agreed to pass the appointments to Outside Bodies and members with Special Responsibilities to the Proper Officer for recording in the Minutes, as outlined in the Appendix 2 below.

 

7.

Adjournment

The meeting will adjourn following consideration of the above items and will reconvene for the following items no earlier than 5.30pm.

Additional documents:

Minutes:

 

Councillors took a short break whilst the council chambers were prepared for the Inauguration of the Mayor.

 

8.

Inauguration and Robing Ceremony of the Mayor for the year 2023 to 2024

Additional documents:

Minutes:

Council resumed and the Mayor Elect, Councillor Trevor Watkins was sworn in as the new Mayor of Newport for the year 2023/2024.

 

9.

Appointment of the Deputy Mayor

Additional documents:

Minutes:

Councillor Pat Drewett was sworn in as the new Deputy Mayor for the Year 2023/24.

10.

Appendix 1 - Cabinet Member Portfolios

Additional documents:

Minutes:

Appendix 1

 

Cabinet Member Portfolios – Amended may 2023

 

The Leader is responsible for the discharge of Executive Functions and has delegated responsibility for the discharge of some Executive Functions to the Cabinet as a whole and to individual Cabinet Members, in accordance with this scheme of delegation.

 

The following Executive Functions have been delegated to individual Cabinet Members in relation to the portfolios allocated to them by the Leader, as set out in the tables below.

 

If there is any uncertainty as to whether a matter falls within a particular portfolio, the Leader will make a determination as to which Cabinet Member should take that executive decision.

 

General for all Cabinet Members:

 

Policies and Policy Documents

 

All Cabinet Members have responsibility to determine and amend any policy or policy documents relating to their portfolios, in line with the Council's policy framework and budget.  This does not include those policies and documents reserved for determination by Council, or delegated to the Cabinet collectively, other individual Cabinet Members or officers.  All operational matters are to be determined by the relevant Head of Service in accordance with the Officer Scheme of Delegation.

 

Policy documents will include:

 

·        Strategies

·        Schemes

·        Plans

·        Guidance documents or supplementary guidance documents

·        Eligibility criteria and patterns of provision

·        Objectives for service delivery within the portfolio

 

Service Planning and Performance

To determine the service plans for service areas within the portfolio, to monitor performance against service plans and to determine any actions arising.

 

Consultation Documents

To determine the response to any major consultation document or formal inspection document specific to the portfolio or service area.

 

Statutory Notices

To determine whether to advertise, consult upon or publish any statutory notices or Orders (insofar as they are not delegated to officers) and to take action upon advertised proposals in the light of any representations received.

 

Variations to Budgets

To determine any variations to budgets in accordance with Financial Regulations and the Constitution, including virement up to an aggregate total of £100,000 per annum or 10% of the Objective Analysis as set out in the Budget Book (whichever is the lower).

Tenders

To determine an approved or select list of prospective tenderers for supply of goods, materials or services within the portfolio and to determine whether to exclude contractors from approved or select lists.

 

Grants

In consultation with the Leader, to determine whether to accept available external grants which require match funding, subject to confirmation of available funding to meet any commitment by the Council, which must include any residual termination costs to the Council when grant funding ceases.

 

To agree criteria, limits, eligibilities and distribution within schemes for grant aid in relation to services within the portfolio and to determine whether to waive conditions relating to grant aid.

 

To make grants or provide support to organisations or individuals, other than those subject to specific delegations elsewhere within the scheme, where the grant amount is £20,000 or above. Decisions on grant applications of less than £20,000 will be determined by Heads of Service  ...  view the full minutes text for item 10.

11.

Appendix 2 - Outside Bodies

Additional documents:

Minutes:

OUTSIDE BODIES

 

Board / Representative

Party

 

Aneurin Bevan University Health Board

 

Mark Spencer

Welsh Labour

 

 

Kate Thomas

Welsh Labour

 

Arts Council for Wales: SE Wales Region

 

Deb Harvey

Welsh Labour

 

Books Council for Wales

 

Pat Drewett

Welsh Labour

 

Cardiff Capital Region City Deal Joint Overview and Scrutiny Committee

 

Phil Hourahine

Welsh Labour

 

Cardiff Capitol Region Transport Board

 

Laura Lacey

Welsh Labour

 

Compound Semi Conductor (CSC) Foundry (CCRC)

 

Deb Davies

Welsh Labour

 

Charitable Trusts Panel

 

James Clarke

Welsh Labour

 

 

Kate Thomas

Welsh Labour

 

 

Mark Spencer

Welsh Labour

 

 

Paul Cockeram

Welsh Labour

 

 

William Routley

Welsh Conservative

 

Citizens Advice Bureau

 

Paul Cockeram

Welsh Labour

 

Coleg Gwent

 

David Mayer

Welsh Labour

 

Consortium of Local Authorities in Wales

 

Jane Mudd

Welsh Labour

 

Credit Union

 

Stephen Marshall

Welsh Labour

 

EAS – Company Board

 

Laura Lacey

Welsh Labour

 

 

Paul Bright

Welsh Labour

 

EAS – Audit and Risk Assurance Committee

 

Steven Cocks

Welsh Labour

 

 

John Harris

Welsh Labour

 

EAS Commissioning Group

 

Allan Screen

Welsh Labour

 

 

Alex Pimm

Welsh Labour

 

East Newport Social Care Centre

 

Deb Harvey

Welsh Labour

 

Fairness Commission

 

Kate Thomas

Welsh Labour

 

 

Vacant

 

 

Food Waste Treatment Partnership

 

Laura Lacey

Welsh Labour

 

 

Yvonne Forsey

Welsh Labour

 

Foster Panel

 

John Reynolds

Welsh Labour

 

Frailty Project Joint Committee

 

Matthew Pimm

Welsh Labour

 

Friends of Newport Transporter Bridge

 

Deb Harvey

Welsh Labour

 

Greater Gwent Archives Joint Committee

 

David Mayer

Welsh Labour

 

 

Pat Drewett

Welsh Labour

 

Greater Gwent Cremation Joint Committee

 

Laura Lacey

Welsh Labour

 

 

Yvonne Forsey

Welsh Labour

 

Growing Space

 

Trevor Watkins

Welsh Labour

 

Gwent Association of Voluntary Organisations Local Committee

 

Phil Hourahine

Welsh Labour

 

Gwent Level Wetlands Reserve

 

Yvonne Forsey

Welsh Labour

 

Gwent Police and Crime Panel

 

Farzina Hussain

Welsh Labour

 

 

Mark Spencer

Welsh Labour

 

 

Deb Jenkins

Welsh Labour

 

Gwent Public Services Board Scrutiny Committee

 

Emma Stowell Corten

Welsh Labour

 

 

Farzina Hussain

Welsh Labour

 

Indoor Bowling Association

 

Miqdad Al-Nuaimi

Welsh Labour

 

Jerome Gatehouse Collection Trust

 

Mark Spencer

Welsh Labour

 

Joint Council for Wales

 

Jane Mudd

Welsh Labour

 

 

Deb Davies

Welsh Labour

 

Living Levels Board

 

Laura Lacey

Welsh Labour

 

 

Yvonne Forsey

Welsh Labour

 

Merchant Navy Welfare

 

Matthew Pimm

Welsh Labour

 

 

Allan Speight

 

 

Monmouthshire and Brecon Canal Joint Steering Group

 

David Mayer

Welsh Labour

 

 

Bev Perkins

Welsh Labour

 

 

Phil Hourahine

Welsh Labour

 

Newport Harbour Commission

 

Ray Truman

 

 

 

Trevor Watkins

Welsh Labour

 

Newport Live Board

 

Yvonne Forsey

Welsh Labour

 

 

Jason Hughes

Welsh Labour

 

Newport Now BID

 

Jane Mudd

Welsh Labour

 

Newport Transport Board

 

Deb Harvey

Welsh Labour

 

 

James Clarke

Welsh Labour

 

 

Bev Davies

Welsh Labour

 

 

Mark Spencer

Welsh Labour

 

Newport Women's Aid

 

Deb Jenkins

Welsh Labour

 

Norse Joint Partnership Board

 

Deb Davies

Welsh Labour

 

PATROL (Parking and Traffic Regulations Outside London)

 

Laura Lacey

Welsh Labour

 

Pill Mill Centre Trust

 

Saeed Adan

Welsh Labour

 

Prosiect Gwyrdd Joint Committee

 

Yvonne Forsey

Welsh Labour

 

 

Laura Lacey

Welsh Labour

 

Public Services Board

 

Jane Mudd

Welsh Labour

 

 

Beverly Owen

Welsh Labour

 

Raven House Trust

 

Bev Davies

Welsh Labour

 

Reserve Forces and Cadet Association

 

Matthew Evans

Welsh Conservative

 

Roger Williams and Queen Victoria Alms Houses

 

Miqdad Al-Nuaimi

Welsh Labour

 

SACRE

 

Deb Davies (Chair)

Welsh Labour

 

 

Saeed Adan

Welsh  ...  view the full minutes text for item 11.