Agenda and minutes

AGM, Council - Tuesday, 11th May, 2021 5.00 pm

Venue: Council Chambers - Civic Centre. View directions

Contact: Anne Jenkins  Governance Team Leader

Items
No. Item

1.

Preliminaries

      i.        To receive any apologies for absence.

     ii.        To receive any declarations of interest.

    iii.        To receive any announcements by the Mayor.

Minutes:

There were no declarations of interest at this stage but members declared personal interests at the appropriate times during the meeting when they were nominated for appointments.

2.

Appointment of Mayor/Chair of Council

Minutes:

The Leader proposed that Councillor D Williams was elected Mayor of the City of Newport for the coming year and this was seconded by Councillor Matthew Evans.

 

Resolved:

 

It was unanimously resolved that Councillor David Williams be elected Mayor of the City of Newport and Chair of Council for the municipal year 2021/22.

 

The Leader congratulated Councillor Williams on his appointment and welcomed him as the Mayor of Newport for 2021/22.

 

Councillor Williams took over as Chair and thanked the Leader and Council.  The Mayor said that it was a great honour to accept the nomination of Mayor and was looking forward to serving the City as its First Citizen.

 

The Mayor thanked the Outgoing Mayor, Councillor Suller and the Lady Mayoress for their sterling work during the past year.

 

The Mayor announced that his nominated charity would be Newport Mind and the Friends of Gwent Music.  The Mayoral Chaplain was the Reverend Chris Stone.

 

The Mayor invited the outgoing Mayor to say a few words and proposed a vote of thanks to Councillor Suller. 

 

Councillor Suller congratulated the new Mayor and thanked everyone for their support during the past year, particularly his Deputy Mayor Councillor Dudley and his wife Pat. He mentioned a number of highlight events and the honour of raising awareness for his chosen charity Alzheimer’s Wales.

3.

Appointment of the Deputy Mayor

Minutes:

The Mayor was pleased to announce that Councillor Kellaway had kindly agreed to serve as his Deputy Mayor.

 

4.

Appointment of the Leader of the Council

To make an appointment of the post of the Leader of the Council.

 

The Leader may then announce appointments of Cabinet Members and the Opposition Group Leaders may announce any Shadow Cabinet appointments, if they so wish.

 

Minutes:

The Mayor invited someone to move the appointment of Leader of the Council. 

 

Councillor Mudd declared an interest at this point.

 

It was moved and seconded that Councillor Mudd be appointed as leader of the Council.

 

Resolved:

 

That Councillor Mudd be appointed as Leader of the Council.

 

The Leader, as elected announced her appointment of Cabinet Members:

 

Post

Appointed

Leader, Chair of Cabinet and Cabinet Member for Regeneration and Housing

Cllr Jane Mudd

Deputy Leader and Cabinet Member for City Services

 

Cllr Roger Jeavons

Cabinet Member for Education and Skills

Cllr Deb Davies

Cabinet Member for Social Services

Cllr Paul Cockeram

CM for Assets

Cllr Majid Rahman

Cabinet Member for Sustainable Development

Cllr Jason Hughes

Cabinet Member for Licensing and Regulation

Cllr Ray Truman

Cabinet Member for Community and Resources

Cllr David Mayer

Cabinet Member for Culture and Leisure  and

Business Manager

Cllr Deb Harvey

 

Councillor Matthew Evans then announced the Shadow appointments.

 

Opposition Spokespersons:

 

Post

Appointed

Leader of the Opposition

Cllr Matthew Evans

Deputy Leader / Education and Skills

Cllr William J Routley

Business Manager / City Services

Cllr David Fouweather

Social Services

Cllr Joan Watkins

Licensing and Regulation

Cllr Tom Suller

Assets

Cllr M Kellaway

Sustainable Development

Cllr Richard White

Community and Resources / Member Development

Cllr Ray Mogford

Culture and Leisure

Cllr Charles Ferris

 

 

5.

Appointments to Chairs of Committees

To appoint chairs to the Planning and Licensing Committees; Scrutiny Committees and the Democratic Services Committee.

Minutes:

Following nominations by the Leaders of their respective parties, and the nominations having been duly seconded, it was Resolved that the following Committee Chair appointments  be agreed by Council:

 

Planning Committee

Cllr John Richards

Licensing Committee

Cllr K Thomas

Democratic Services Committee

Cllr C Ferris

Overview and Scrutiny Management Committee

Cllr L Lacey

Performance Scrutiny Committee - Partnerships

Cllr J Clarke

Performance Scrutiny Committee – People

Cllr W Routley

Performance Scrutiny Committee – Place and Corporate

Cllr C Evans

 

(The nominated persons listed above declared an interest in this item and did not vote on their specific appointments).

 

6.

Appointments to Committees

To give effect to appointments of members to Committees by the political Groups.

Minutes:

The Council gave effect to appointments to Committees by the political groups.

 

Each Group Leader agreed to pass the appointments of members to the Committee to the Proper Officer for recording in the Minutes.

 

The following allocation of Committee seats was confirmed:-

 

Planning Committee

Labour (Chair)

Cllr John Richards

Labour (Deputy Chair)

Cllr John Guy

Labour

Cllr James Clarke

Labour

Cllr Tracey Holyoake

Labour

Cllr Mark Spencer

Labour

Cllr Trevor Watkins

Conservative

Cllr Richard White

Conservative

Cllr William Routley

Conservative

Cllr Charles Ferris

Newport Independents

Cllr Jason Jordan

Liberal Democrat

Vacancy

 

Licensing Committee

Labour (Chair)

Cllr Kate Thomas

Labour (Deputy Chair)

Cllr Herbie Thomas

Labour

Cllr Ibrahim Hayat

Labour

Cllr Graham Berry

Labour

Cllr Miqdad Al-Nuaimi

Labour

Cllr Yvonne Forsey

Conservative

Cllr David Fouweather

Conservative

Cllr Tom Suller

Conservative

Cllr Joan Watkins

Newport Independents

Cllr Janet Cleverly

Liberal Democrat

Vacancy

 

Audit Committee

Labour

Cllr Herbie Thomas

Labour

Cllr Mark Whitcutt

Labour

Cllr Gail Giles

Labour

Cllr Rehmaan Hayat

Labour

Cllr Phil Hourahine

Conservative

Cllr Richard White

Conservative

Cllr Ray Mogford

Newport Independents

Cllr Jason Jordan

Liberal Democrat

Cllr Holly Townsend

Lay Member  *(Chair)

Mr John Baker

* Chair appointed by the Committee

 

Democratic Services Committee

Conservative (Chair)

Cllr Charles Ferris

Labour

Cllr Mark Whitcutt

Labour

Cllr Phil Hourahine

Labour

Cllr Gail Giles

Labour

Cllr James Clarke

Labour

Cllr Trevor Watkins

Labour

Cllr Kate Thomas

Conservative

Cllr Matthew Evans

Newport Independents

Cllr Chris Evans

Liberal Democrat

Cllr Carmel Townsend

 

Scrutiny Committees:

 

Overview and Scrutiny Management Committee

Labour (Chair)

Cllr Laura Lacey

Labour

Cllr Graham Berry

Labour

Cllr Farzina Hussain

Labour

Cllr Phil Hourahine

Labour

Cllr Miqdad Al-Nauimi

Labour

Cllr Yvonne Forsey

Conservative

Cllr Matthew Evans

Conservative

Cllr Charles Ferris

Newport Independents

Cllr Chris Evans

Liberal Democrat

Vacancy

 

Performance Scrutiny Committee - Partnerships

Labour (Chair)

Cllr James Clarke

Labour

Cllr Mark Spencer

Labour

Cllr Steve Marshall

Labour

Cllr Graham Berry

Labour

Cllr Malcolm Linton

Labour

Cllr Farzina Hussain

Conservative

Cllr Tom Suller

Conservative

Cllr Ray Mogford

Newport Independents

Cllr Kevin Whitehead

Liberal Democrat

Vacancy

 

Performance Scrutiny Committee - People

Conservative (Chair)

Cllr William Routley

Labour

Cllr Herbie Thomas

Labour

Cllr John Richards

Labour

Cllr Laura Lacey

Labour

Cllr Yvonne Forsey

Labour

Cllr Steve Marshall

Labour

Cllr Trevor Watkins

Conservative

Cllr Tom Suller

Newport Independents

Cllr Janet Cleverly

Liberal Democrat

Cllr Carmel Townsend

 

Performance Scrutiny Committee – Place and Corporate

Newport Independents (Chair)

Cllr Chris Evans

Labour

Cllr Graham Berry

Labour

Cllr Mark Whitcutt

Labour

Cllr Ibrahim Hayat

Labour

Cllr Malcolm Linton

Labour

Cllr John Richards

Labour

Cllr Miqdad Al-Nuaimi

Conservative

Cllr Martyn Kellaway

Conservative

Cllr Charles Ferris

Liberal Democrat

Vacancy

 

Standards Committee

Baroness Wilcox of Newport

Labour appointment

Cllr Phil Hourahine

Labour appointment

Cllr David Fouweather

Conservative appointment

Co-opted Members: Andrew Mitchell (Chair), John Davies, Tracey Britton, Kerry Watkins.

 

SACRE: The Standing Advisory Council on Religious Education

Cllr Laura Lacey

Chair

Baroness Wilcox of Newport

Labour appointment

Cllr Ibrahim Hayat

Labour appointment

Cllr Rehmaan Hayat

Labour appointment

Cllr Joan Watkins

Conservative appointment

 

Appointments Committee – Strategic Director

Labour

Cllr Jane Mudd  ...  view the full minutes text for item 6.

7.

Appointments to External Bodies

To give effect to appointments of members to external bodies.

Minutes:

The Council gave effect to appointments of members to external bodies.

 

Each Group Leaders agreed to pass the appointments to Outside Bodies and members with Special Responsibilities to the Proper Officer for recording in the Minutes.  See Appendix 1 below.

 

8.

Appointments to Standards Committee

Minutes:

The Mayor moved the recommendation from the Standards Committee Appointments Panel that Richard Morgan  be appointed with immediate effect as a new independent member of Standards Committee and Gill Nurton be appointed as from  October 2021, when a further vacancy arises.

 

The motion having been duly seconded.

 

Resolved:

 

That Richard Morgan be appointed as a new independent member of standards committee with immediate effect and that Gill Nurton be appointed as a new independent member when a further vacancy arises in October 2021

 

9.

Formal commencement of the Newport Replacement Local Development Plan pdf icon PDF 411 KB

Additional documents:

Minutes:

The Mayor invited the Leader to introduce the report to Council.

 

The Leader advised councillors that Cabinet gave the green light to commence the Local Development Plan review process back in October last year.  The first tasks in this process required the creation of a Review Report and a Delivery Agreement.

 

The Replacement LDP Review Report document set out the key legislation and policy changes, which have occurred since the adoption of the LDP back in 2015.  The document also included an assessment of what LDP polices were working well and which need to be reviewed.

 

The Replacement LDP Delivery Agreement was a timetable setting out how the Council intended to manage and deliver the LDP.  It also set out who, when and how the Council would consult and engage during the production of the Replacement LDP.

 

Both of these draft documents were subject to public consultation for 8 weeks’ between January and March 2021.

 

In respect of Consultation Feedback on the Review Report:

 

Appendix A of the Council Report set out all responses received.  In general, comments were supportive of the Review Report and agreed that a review of the LDP should progress.

 

Some responses to note included:

·        The Future Generations Commissioner for Wales noted that planning was a priority area in delivering the well-being goals.

·        Requests to halt any development in the Gwent Levels. The impact of large renewable energy schemes was a particular concern.

·        With the Welsh Government declaring a biodiversity and climate change emergency, the effectiveness of current policy to protect and enhance ecology was raised.

·        The continuation of a brownfield strategy was supported along with the need to ensure the plan’s strategy does not lead to social detriment.

·        The role and importance of mineral planning for Newport and the region.

·        The need for us to consider access to the river for recreation and lifeboat services.

·        The need to review tourism policy and recognise important this is to Newport’s economy.

·        The impact from Covid 19 and using planning as a tool to aid recovery.

·        The importance and opportunities that result from Heritage and its role in the Newport Offer.

·        The need to focus on the regeneration of the City Centre, and

·        The opportunities arising from national and regional public transport improvements.

 

In relation to the Delivery Agreement:

 

Appendix B of the Report sets out all responses received.  Again, there was general support for the Delivery Agreement and some of the comments received included:

 

·        Support for the proposed timetable.

·        Helpful links to stakeholders who had not been identified in the draft.

·        Questions on the impact on engagement with Covid-19, and

·        The need for transparency of decision making throughout the Replacement LDP process.

 

As a result of the public consultation, a small number of minor changes were made to both documents.  These changes were set out in the appendices and links to the new draft documents were also contained within the report.

 

Council were therefore asked to consider and approve these documents and agree for them to  ...  view the full minutes text for item 9.

10.

Appendix 1 - Outside Bodies

Minutes:

Aneurin Bevan University Health Board

Councillor Joan Watkins

Aneurin Bevan University Health Board

Councillor Kate Thomas

Aneurin Bevan University Health Board

Councillor Debbie Harvey

Arts Council for Wales: SE Wales Region

Councillor Debbie Harvey

Arts Council for Wales: SE Wales Region

Councillor Graham Berry

Caldicot and Wentlooge Internal Drainage Board

Councillor Graham Berry

Caldicot and Wentlooge Internal Drainage Board

Councillor John Richards

Caldicot and Wentlooge Internal Drainage Board

Councillor Phil Hourahine

Caldicot and Wentlooge Internal Drainage Board

Councillor Trevor Watkins

Caldicot and Wentlooge Internal Drainage Board

Councillor Richard White

Caldicot and Wentlooge Internal Drainage Board

Councillor Ray Mogford

Caldicot and Wentlooge Internal Drainage Board

Matthew Jones

Caldicot and Wentlooge Internal Drainage Board

Steve Davies

Caldicot and Wentlooge Internal Drainage Board

Councillor Abdul-Majid Rahman

Cardiff Capital Region City Deal Joint Overview and Scrutiny Committee

Councillor James Clarke

Cardiff Capital Region City Deal Joint Overview and Scrutiny Committee

Councillor Roger Jeavons

Cardiff Capitol Region Transport Board

Councillor Roger Jeavons

Cardiff Capitol Region Transport Board

Councillor Herbie Thomas

Charitable Trusts Panel

Councillor Herbie Thomas

Charitable Trusts Panel

Councillor Kate Thomas

Charitable Trusts Panel

Councillor Mark Spencer

Charitable Trusts Panel

Councillor Paul Cockeram

Charitable Trusts Panel

Councillor William Routley

Charitable Trusts Panel

Cliff Suller

Citizens Advice Bureau

Cliff Suller

Citizens Advice Bureau

Councillor David Mayer

Coleg Gwent

Coleg Gwent

Councillor Charles Ferris

Community Chest Local Panel

Councillor Charles Ferris

Community Chest Local Panel

Councillor Deb Davies

Community Chest Local Panel

Councillor Jason Hughes

Community Chest Local Panel

Councillor Mark Spencer

Community Chest Local Panel

Councillor David Fouweather

Community Health Council, Newport Committee

Councillor David Fouweather

Community Health Council, Newport Committee

Councilor Kate Thomas

Community Health Council, Newport Committee

Elaine Bryant

Community Health Council, Newport Committee

Councillor Debbie Wilcox

Consortium of Local Authorities in Wales

Councillor Jane Mudd

Consortium of Local Authorities in Wales

Councillor Stephen Marshall

Credit Union

Councillor Stephen Marshall

Credit Union

Councillor Roger Jeavons

EAS - Company Board

Councillor Roger Jeavons

EAS - Company Board

Councillor Tracey Holyoake

EAS - Company Board

Councillor Deb Davies

EAS Audit and Risk Assurance Committee

Councillor Laura Lacey

EAS Audit and Risk Assurance Committee

Councillor Phil Hourahine

EAS Audit and Risk Assurance Committee

Councillor Deb Davies

EAS Commissioning Group

Councillor Deb Davies

EAS Commissioning Group

EAS Commissioning Group

Councillor David Mayer

EAS Scrutiny Panel

Councillor Laura Lacey

EAS Scrutiny Panel

Councillor Phil Hourahine

EAS Scrutiny Panel

Councillor John Guy

East Newport Social Care Centre

Councillor John Guy

East Newport Social Care Centre

Councillor Kate Thomas

Fairness Commission

Councillor Kate Thomas

Fairness Commission

Councillor Val Dudley

Fairness Commission

Councillor Ray Truman

Food Waste Treatment Partnership

Councillor Ray Truman

Food Waste Treatment Partnership

Councillor Roger Jeavons

Food Waste Treatment Partnership

Councillor Graham Berry

Foster Panel

Councillor Graham Berry

Foster Panel

Councillor Paul Cockeram

Frailty Project Joint Committee

Councillor Paul Cockeram

Frailty Project Joint Committee

Councillor Charles Ferris

Friends of Newport Transporter Bridge

Councillor Charles Ferris

Friends of Newport Transporter Bridge

Councillor David Mayer

Greater Gwent Archives Joint Committee

Councillor David Mayer

Greater Gwent Archives Joint Committee

Councillor John  ...  view the full minutes text for item 10.